I am currently trying to figure out how to make a workbook that can do the following:
- Send an email to each user in a list (MailInfo - sheet1 - has two columns. A = Users, B = Email addresses
- Attach rows from four sheets with rows only relevant to them (Columns A:H) (Users to email are in sheet 1 column A, and they are listed in column H in the other 4 sheets. Currently just 4 sheets that have ranges)
What I am trying to accomplish is that the code loops through the agent list in Sheet 1 and then adds the tables into the body of the email with just the rows that are relevant to them.
My challenge is, I checked through the Ron de Bruin documentation, and I'm able to create emails with full ranges/tables, but I don't think they work for what I have in mind. As I am piecing the bits together, I think I am overcomplicating it. I've provided the code below as a reference. It at the moment will just open an email for each user with all complete tables.
If anyone could give me some pointers or help me, it would help me greatly.
Current code I was able to get to is the following (from Ron de Bruin's documentation), which allows me to open emails for each row in EmailList 1 (I renamed it to MailInfo) and had to add column B to add the mail addresses. However, I need to figure out the code to enable the filtering of the values in the ranges to each user in column A in MailInfo.
Sub Send_Row_Or_Rows_1()
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
'Don't forget to copy the function RangetoHTML in the module.
'Working in Excel 2000-2016
Dim OutApp As Object
Dim OutMail As Object
Dim rng As Range
Dim rng1 As Range
Dim Ash As Worksheet
Dim Cws As Worksheet
Dim Rcount As Long
Dim Rnum As Long
Dim FilterRange As Range
Dim FieldNum As Integer
Dim mailAddress As String
On Error GoTo cleanup
Set OutApp = CreateObject("Outlook.Application")
With Application
.EnableEvents = False
.ScreenUpdating = False
End With
'Set filter sheet, you can also use Sheets("MySheet")
Set Ash = ActiveSheet
'Set filter range and filter column (Column with names)
Set FilterRange = Ash.Range("A1:H" & Ash.Rows.Count)
FieldNum = 1 'Filter column = A because the filter range start in A
'Add a worksheet for the unique list and copy the unique list in A1
Set Cws = Worksheets.Add
FilterRange.Columns(FieldNum).AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=Cws.Range("A1"), _
CriteriaRange:="", Unique:=True
'Count of the unique values the header cell
Rcount = Application.WorksheetFunction.CountA(Cws.Columns(1))
'If there are unique values start the loop
If Rcount >= 2 Then
For Rnum = 2 To Rcount
'Filter the FilterRange on the FieldNum column
FilterRange.AutoFilter Field:=FieldNum, _
Criteria1:=Cws.Cells(Rnum, 1).Value
'Look for the mail address in the MailInfo worksheet
mailAddress = ""
On Error Resume Next
mailAddress = Application.WorksheetFunction. _
VLookup(Cws.Cells(Rnum, 1).Value, _
Worksheets("Mailinfo").Range("A1:B" & _
Worksheets("Mailinfo").Rows.Count), 2, False)
On Error GoTo 0
If mailAddress <> "" Then
With Ash.AutoFilter.Range
On Error Resume Next
Set rng = Sheets("SampleTable1").Range("A1:H10").SpecialCells(xlCellTypeVisible)
Set rng1 = Sheets("SampleTable2").Range("A1:H10").SpecialCells(xlCellTypeVisible)
On Error GoTo 0
End With
Set OutMail = OutApp.createitem(0)
On Error Resume Next
With OutMail
.To = mailAddress
.Subject = "Test mail"
.HTMLBody = RangetoHTML(rng) & "<br>" & RangetoHTML(rng1)
.display 'Or use Send
End With
On Error GoTo 0
Set OutMail = Nothing
End If
'Close AutoFilter
Ash.AutoFilterMode = False
Next Rnum
End If
cleanup:
Set OutApp = Nothing
Application.DisplayAlerts = False
Cws.Delete
Application.DisplayAlerts = True
With Application
.EnableEvents = True
.ScreenUpdating = True
End With
End Sub
Function RangetoHTML(rng As Range)
' Changed by Ron de Bruin 28-Oct-2006
' Working in Office 2000-2016
Dim fso As Object
Dim ts As Object
Dim TempFile As String
Dim TempWB As Workbook
TempFile = Environ$("temp") & "/" & Format(Now, "dd-mm-yy h-mm-ss") & ".htm"
'Copy the range and create a new workbook to past the data in
rng.Copy
Set TempWB = Workbooks.Add(1)
With TempWB.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial xlPasteValues, , False, False
.Cells(1).PasteSpecial xlPasteFormats, , False, False
.Cells(1).Select
Application.CutCopyMode = False
On Error Resume Next
.DrawingObjects.Visible = True
.DrawingObjects.Delete
On Error GoTo 0
End With
'Publish the sheet to a htm file
With TempWB.PublishObjects.Add( _
SourceType:=xlSourceRange, _
filename:=TempFile, _
Sheet:=TempWB.Sheets(1).Name, _
Source:=TempWB.Sheets(1).UsedRange.Address, _
HtmlType:=xlHtmlStatic)
.Publish (True)
End With
'Read all data from the htm file into RangetoHTML
Set fso = CreateObject("Scripting.FileSystemObject")
Set ts = fso.GetFile(TempFile).OpenAsTextStream(1, -2)
RangetoHTML = ts.ReadAll
ts.Close
RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
"align=left x:publishsource=")
'Close TempWB
TempWB.Close savechanges:=False
'Delete the htm file we used in this function
Kill TempFile
Set ts = Nothing
Set fso = Nothing
Set TempWB = Nothing
End Function
CodePudding user response：
For each user, consolidate the filtered data from the 4 sheets onto 1 temporary sheet and then use RangeToHtml.
Option Explicit
Sub Send_Row_Or_Rows_1()
Dim wb As Workbook
Dim wsInfo As Worksheet, ws As Worksheet, wsTmp As Worksheet
Dim i As Long, lastrow As Long
Set wb = ThisWorkbook
' sheets to copy
Dim data(3) As Worksheet
Set data(0) = wb.Sheets("SampleTable1")
Set data(1) = wb.Sheets("SampleTable2")
Set data(2) = wb.Sheets("SampleTable3")
Set data(3) = wb.Sheets("SampleTable4")
' add a temporary sheet
Application.DisplayAlerts = False
For Each ws In Sheets
If ws.name = "~tmp" Then ws.Delete
Next
Set wsTmp = Sheets.Add
wsTmp.name = "~tmp"
Application.DisplayAlerts = True
Dim rngCopy As Range
Dim sName As String, sAddr As String
Dim n As Long, k As Long, r As Long
' outlook
Dim appOut As Object, OutMail As Object
Set appOut = CreateObject("Outlook.Application")
' scan users
Set wsInfo = wb.Sheets("Mail Info")
With wsInfo
lastrow = .Cells(.Rows.Count, "A").End(xlUp).Row
' for each user
For i = 2 To lastrow
sName = Trim(.Cells(i, "A"))
sAddr = Trim(.Cells(i, "B"))
r = 1
wsTmp.Cells.Clear
' consolidate each sheet on tmp sheet
For k = 0 To UBound(data)
Set ws = data(k)
' filter on name in col H 8
With ws.UsedRange
.AutoFilter
.AutoFilter 8, sName ' col H
Set rngCopy = .SpecialCells(xlCellTypeVisible)
rngCopy.Copy wsTmp.Cells(r, 1)
If r > 1 Then wsTmp.Rows(r).Delete ' leave 1 header
r = wsTmp.Cells(ws.Rows.Count, "A").End(xlUp).Row 2 ' leave blank line
.AutoFilter
End With
Next
' email sheet
If r > 1 Then
Set OutMail = appOut.createitem(0)
With OutMail
.To = sAddr
.Subject = "Test Mail to " & sName
.HTMLBody = RangetoHTML(wsTmp.UsedRange)
.display 'Or use Send
End With
Set OutMail = Nothing
n = n 1
End If
Next
End With
Application.DisplayAlerts = False
'ws.Sheets("~tmp").Delete
Application.DisplayAlerts = True
MsgBox n & " emails sent", vbInformation
End Sub