Copy and share Google Doc with the same people-CodePudding

Hi I am trying to copy a template and want it to be shared with the same people (similar to how we do it manually). I am a total noob and get by with just doing the basic stuff, so I am not able to fix

function onOpen() {
  const ui = SpreadsheetApp.getUi();
  const menu = ui.createMenu('Create My Checklist');
  menu.addItem('New Checklist', 'createNewGoogleDocs')
  menu.addToUi();
}
function createNewGoogleDocs() {
  //id of the document template
  const googleDocTemplate = DriveApp.getFileById('1qRQ07PDmz1il9IftM9GIJfY37vTusfQZhhNS1BRELJQ');
  
  //id of the folder where the completed documents stored
  const destinationFolder = DriveApp.getFolderById('1JufckhwXlAXDAE3_-f60lHQQ-jqe9Mx1')
  //Here we store the sheet as a variable
  const sheet = SpreadsheetApp
    .getActiveSpreadsheet()
    .getSheetByName('Data')
  
  //get all of the values as a 2D array
  const rows = sheet.getDataRange().getValues();
  
  //Start processing each spreadsheet row
  rows.forEach(function(row, index){
    //check if this row is the headers, if yes, skip it
    if (index === 0) return;
    //check if a document has already been generated by looking at 'Document Link', if yes, skip it
    if (row[10]) return;
    //Using the row data in a template literal, make a copy of the template document in the destinationFolder
    const copy = googleDocTemplate.makeCopy("My Checklist - "   row[2]   " - "   row[4]   " - "    row[5], destinationFolder)
    //Copy, then open it using the DocumentApp
    const doc = DocumentApp.openById(copy.getId())
    //Get contents for editing
    const body = doc.getBody();
    
    //replace token with values from spreadsheet row
    body.replaceText('{{Employee ID}}', row[1]);
    body.replaceText('{{Name}}', row[2]);
    body.replaceText('{{Level}}', row[3]);
    body.replaceText('{{Department}}', row[4]);
    body.replaceText('{{Business Unit}}', row[5]);
    body.replaceText('{{Location}}', row[6]);
    
    //We make our changes permanent by saving and closing the document
    doc.saveAndClose();
    //Store the url of our new document in a variable
    const url = doc.getUrl();
    //Write that value back to the 'Document Link' column in the spreadsheet. 
    sheet.getRange(index   1, 11).setValue(url)
    
  })}

CodePudding user response：

I believe your goal is as follows.

You want to share the copied file of const copy = googleDocTemplate.makeCopy("My Checklist - " row[2] " - " row[4] " - " row[5], destinationFolder) with other users.
- the same people (similar to how we do it manually) means share with the same people.

In this case, how about the following modification?

From:

//Start processing each spreadsheet row
rows.forEach(function(row, index){
  //check if this row is the headers, if yes, skip it
  if (index === 0) return;
  //check if a document has already been generated by looking at 'Document Link', if yes, skip it
  if (row[10]) return;
  //Using the row data in a template literal, make a copy of the template document in the destinationFolder
  const copy = googleDocTemplate.makeCopy("My Checklist - "   row[2]   " - "   row[4]   " - "    row[5], destinationFolder)
  //Copy, then open it using the DocumentApp

To:


const emailAddresses = googleDocTemplate.getEditors().map(e => e.getEmail()); // Added

//Start processing each spreadsheet row
rows.forEach(function(row, index){
  //check if this row is the headers, if yes, skip it
  if (index === 0) return;
  //check if a document has already been generated by looking at 'Document Link', if yes, skip it
  if (row[10]) return;
  //Using the row data in a template literal, make a copy of the template document in the destinationFolder
  const copy = googleDocTemplate.makeCopy("My Checklist - "   row[2]   " - "   row[4]   " - "    row[5], destinationFolder)

  copy.addEditors(emailAddresses); // Added

  //Copy, then open it using the DocumentApp

From your question, I couldn't understand whether you wanted to share the file as the editor. So if you wanted to share it with the viewer, please modify it as follows.
- From
```
  copy.addEditors(emailAddresses);
```
- To
```
  copy.addViewers(emailAddresses);
```

From:

To:

References: